Human Resources Coordinator

About the job

Key Responsibilities

1. Recruitment Coordination

• Coordinate end-to-end interview scheduling with candidates and hiring managers

• Communicate with candidates regarding interview details, feedback, and next steps

• Assist in job posting across recruitment platforms and internal systems

• Maintain candidate pipelines and update recruitment trackers regularly

• Support in preparing offer letters and coordinating pre-employment documentation

2. Onboarding & Offboarding

• Facilitate onboarding processes, including documentation, system access, and induction scheduling

• Coordinate with IT, admin, and line managers for workstation and access setup

• Ensure completion of joining formalities such as visa, medical, and labor documentation

• Manage employee exit processes including clearance, documentation, and final settlement coordination

3. HR Administration

• Maintain and update employee records in HR systems (e.g., Oracle Fusion, SAP)

• Ensure accurate filing of employee documents (physical and digital)

• Prepare HR letters such as employment certificates, salary certificates, and NOCs

• Support leave management and attendance tracking

4. Employee Support

• Act as the first point of contact for employee queries related to HR policies and procedures

• Assist in resolving employee concerns or redirecting them to the appropriate HR team

• Support employee engagement activities and internal communications

5. HR Reporting & Compliance

• Maintain HR dashboards and trackers for recruitment, onboarding, and employee data

• Generate periodic HR reports as required by management

• Ensure compliance with UAE labor laws and company HR policies

• Assist during audits by providing required documentation

Key Requirements

Education

• Bachelor’s degree in Human Resources, Business Administration, or related field

Experience

• 2–4 years of experience in HR coordination or HR operations

• Experience in recruitment coordination and onboarding processes

Skills & Competencies

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Proficiency in MS Office (especially Excel)

• Familiarity with HRIS systems (e.g., Oracle Fusion, SAP)

• Attention to detail and ability to maintain confidentiality

• Ability to work in a fast-paced, deadline-driven environment