Administration / HR Assistant - Immediate Joiner

About the job

We are looking for a highly organized, proactive, and detail-oriented Administration / HR Assistant to support the day-to-day administrative and human resources functions of the organization. The successful candidate will provide comprehensive support in office administration, employee records management, recruitment coordination, onboarding, travel arrangements, facilities management, and general HR administration while ensuring smooth office operations.

The ideal candidate should have excellent organizational and communication skills, the ability to manage multiple priorities, and maintain confidentiality in handling sensitive employee and business information.

Key Responsibilities

Administration

• Provide day-to-day administrative support to management and various departments.

• Manage office supplies, equipment, and inventory.

• Coordinate office maintenance, facilities, and vendor services.

• Schedule meetings, prepare agendas, record meeting minutes, and follow up on action items.

• Prepare reports, presentations, correspondence, and other business documents.

• Maintain organized filing systems and ensure proper document control.

• Handle incoming calls, emails, courier services, and general office correspondence.

• Coordinate business travel, including flights, hotel bookings, transportation, visas, and travel itineraries.

• Organize company meetings, training sessions, exhibitions, and employee events.

• Support procurement activities by obtaining quotations and coordinating with suppliers.

Human Resources

• Assist with recruitment activities, including posting vacancies, scheduling interviews, and coordinating with candidates.

• Support employee onboarding and induction processes.

• Maintain employee records and HR documentation in compliance with company policies.

• Assist with visa processing, labor documentation, and employee administration.

• Maintain attendance, leave records, and HR databases.

• Prepare employment documents, including offer letters, employment contracts, and HR correspondence.

• Coordinate employee training and development activities.

• Support payroll administration by maintaining accurate attendance and employee records.

• Ensure confidentiality of employee information and HR records.

• Assist in implementing HR policies and administrative procedures.

Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.

• Minimum 3–5 years of experience in Administration, HR Administration, or Office Management.

• Knowledge of UAE labor regulations and HR administrative processes is preferred.

• Experience in recruitment coordination, onboarding, employee records management, and visa processing.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication skills in English; Arabic is an advantage.

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Experience with HRMS or ERP systems is an advantage.

• Strong attention to detail and ability to maintain confidentiality.

• Ability to work independently and collaboratively in a fast-paced environment.

You may also register your profile through our website and apply here: https://www.nadia-me.com/job/details/532